Registration FAQ
Q1. What is the cut-off date for registration?
Answer:
Online registration is now CLOSED. On-site registration is available at the Overland Park Convention Center.
Q2: Do I need to register as an individual if my church is registered? What is the next step, after registering our church through "Church Registration"?
Answer:
YES!! Once your church is registered, any members of your church that plan to attend the Mission Summit/Biennial, may register at the discounted rate of $35.00 per member. Each attendee must register! Please have all members register individually under the “Mission Summit/Biennial Individual Registration”. They may register online, or download and print the paper registration and either mail or fax their individual registration. To see if your church has registered, click here to view the List of Registered Churches.
Q3. How do I receive my login ID?
Answer:
Your login ID is your email address. Please email [email protected] to request that your password be reset, if necessary.
Q4. How do I make a room reservation?
Answer:
You may reserve your room with the Mission Summit/Biennial Individual Registration. Please visit the website at www.americanbaptists2013.com and click on “Register.”
Q5. Who pays for the hotel?
Answer:
Payment of room(s) will be made by you directly with the hotel, upon your departure from the hotel.
Q6: When do I pay for my hotel?
Answer:
Payment for hotel reservations is due upon check-out of hotel.
Q7. How do I block a group of rooms?
Answer:
Email [email protected], requesting for more information on group blocks.
Q8: I registered through the ABCUSA registration website, but have no confirmation number. Will I be sent documentation showing that I have guaranteed a room so that I can use that documentation with the hotel staff when I arrive?
Answer:
Your reservation through the ABCUSA registration website adds you to our room block - therefore, the hotel will not provide confirmation numbers. Staff from ABCUSA Travel and Conference Planning will be on site, should there be a problem.
Q9. Who do I contact to change or cancel my hotel reservation?
Answer:
Please contact the [email protected] by June 14, 2013. Beginning June 15, 2013 all changes are to be made directly with the hotel. (click here for hotel information).
Q10. By what date do I need to notify the Office of Travel and Conference Planning that I wish to cancel my Mission Summit/Biennial registration and thereby receive a refund?
Answer :
Notification must be received by May 15, 2013 to receive a refund; note that a $25 fee will be charged for cancellations.
Q11. What meals can I attend?
Answer:
All meals are ticketed events. Only a few meals are by invitation only, and these are identified in Mission Summit/Biennial publications. Meal tickets will be available for purchase with registration. A few additional tickets might be available during the Mission Summit event at the Meal Event Ticket Counter. Attendees will also be able to purchase light meals, sandwiches, coffee, tea and water at concession stands outside the Exhibit Hall.
Q12. How does the new way of Church Registration affect voting?
Answer:
You will still register as Delegate or Individual – Church Registration does not affect voting, you will be allowed the same amount of votes as stated through the bylaws.
Q13. What is the delegate fee?
Answer:
The fee is the same, there is no change. $35 for delegates from registered churches, $150 for delegates from non-registered churches.
Q14. Why are you using the new Church Registration structure?
Answer:
It is our hope that this will encourage more people to register and make it possible for them to attend the Mission Summit/Biennial.
Q15. If our church is not able to pay the church registration fee, is there any way the individual registration fee can be reduced?
Answer:
The registration fee formula for 2013 has been set to cover the expenses of the three-day event, while keeping costs to individuals as low as possible. The cost to cover expenses in 2013 is $150 per participant. We are asking churches to help us offset and reduce that cost by registering the church. We realize that not every church will be able to do so, or will choose to do so. This will leave some individuals paying the more typical registration fee ($150).
If you are the only person attending the Mission Summit/Biennial from your Church, then registering the church may not make financial sense. However, if more than one person from your church is attending the Mission Summit/Biennial you can get together and calculate the most affordable way to register. By registering the church, you will save money. The more people who attend, the less expensive for everyone.
Q16. How do I book my flight reservations?
Answer:
You may call the ABCUSA travel agent, Travel Leaders at 1.800.798.4081, to check rates and book your flights.
Booking flights through Travel Leaders is beneficial, especially if you are booking roundtrip airport shuttle, because your name will automatically appear on the travel agent manifest and you will not need to provide us with your itinerary under separate cover. You do, however, need to sign up and pay for shuttle either on-line or by using the paper registration form.
Q17. How old do you have to be to participate in the Mission Projects?
Answer:
To participate in the Mission Projects you must be 13 years of age or older. Although, the Christ the Servant Mission Project is open to all ages, but children under the age of 10 years old need to be accompanied by a parent or guardian.
Q18: I'm an active duty military ABCUSA Chaplain and would like to attend the Mission Summit/Biennial in June 2013. What do I need to do to register?
Answer:
Please register at the $35.00 registration fee and encourage your home church to register.
Q19. Who should I contact for more information?
Answer:
Please email [email protected] for more information.
Q20: If I am registering my region, do I list my region’s name or my church name on the registration?
Answer:
List your region name.
Q21: When and where do I register my region for the Mission Summit/ Biennial?
Answer:
Register your region before region staff or region delegates register individually. Register your region under Church/Region Registration 2013.
Q22: If I register at the registration fee of $150.00, because my church hasn’t registered yet, will I get a refund once my church registers?
Answer:
No, if you register at the registration fee of $150.00 you will not receive a refund if your church registers at a later date.
Q23: Who should I contact if I would like to know how many delegates from my church are allowed to attend the Mission Summit/Biennial?
Answer:
Contact your region regarding delegate counts for your church. Region office information can be found HERE.
Q24: What do I do if I need shuttle on days other than what is specified on the registration form?
Answer:
You must forward your shuttle request with your itinerary to Stephanie Heflin at [email protected].
Q25: As the church contact, how will the registrar for the Mission Summit/Biennial know that the individuals that registered as delegates under a particular church have been officially designated as a delegate by that church?
Answer:
If a church would like a list of their delegates that have registered for the Mission Summit/Biennial, they may forward this request to Stephanie Heflin at [email protected].
Answer:
Online registration is now CLOSED. On-site registration is available at the Overland Park Convention Center.
Q2: Do I need to register as an individual if my church is registered? What is the next step, after registering our church through "Church Registration"?
Answer:
YES!! Once your church is registered, any members of your church that plan to attend the Mission Summit/Biennial, may register at the discounted rate of $35.00 per member. Each attendee must register! Please have all members register individually under the “Mission Summit/Biennial Individual Registration”. They may register online, or download and print the paper registration and either mail or fax their individual registration. To see if your church has registered, click here to view the List of Registered Churches.
Q3. How do I receive my login ID?
Answer:
Your login ID is your email address. Please email [email protected] to request that your password be reset, if necessary.
Q4. How do I make a room reservation?
Answer:
You may reserve your room with the Mission Summit/Biennial Individual Registration. Please visit the website at www.americanbaptists2013.com and click on “Register.”
Q5. Who pays for the hotel?
Answer:
Payment of room(s) will be made by you directly with the hotel, upon your departure from the hotel.
Q6: When do I pay for my hotel?
Answer:
Payment for hotel reservations is due upon check-out of hotel.
Q7. How do I block a group of rooms?
Answer:
Email [email protected], requesting for more information on group blocks.
Q8: I registered through the ABCUSA registration website, but have no confirmation number. Will I be sent documentation showing that I have guaranteed a room so that I can use that documentation with the hotel staff when I arrive?
Answer:
Your reservation through the ABCUSA registration website adds you to our room block - therefore, the hotel will not provide confirmation numbers. Staff from ABCUSA Travel and Conference Planning will be on site, should there be a problem.
Q9. Who do I contact to change or cancel my hotel reservation?
Answer:
Please contact the [email protected] by June 14, 2013. Beginning June 15, 2013 all changes are to be made directly with the hotel. (click here for hotel information).
Q10. By what date do I need to notify the Office of Travel and Conference Planning that I wish to cancel my Mission Summit/Biennial registration and thereby receive a refund?
Answer :
Notification must be received by May 15, 2013 to receive a refund; note that a $25 fee will be charged for cancellations.
Q11. What meals can I attend?
Answer:
All meals are ticketed events. Only a few meals are by invitation only, and these are identified in Mission Summit/Biennial publications. Meal tickets will be available for purchase with registration. A few additional tickets might be available during the Mission Summit event at the Meal Event Ticket Counter. Attendees will also be able to purchase light meals, sandwiches, coffee, tea and water at concession stands outside the Exhibit Hall.
Q12. How does the new way of Church Registration affect voting?
Answer:
You will still register as Delegate or Individual – Church Registration does not affect voting, you will be allowed the same amount of votes as stated through the bylaws.
Q13. What is the delegate fee?
Answer:
The fee is the same, there is no change. $35 for delegates from registered churches, $150 for delegates from non-registered churches.
Q14. Why are you using the new Church Registration structure?
Answer:
It is our hope that this will encourage more people to register and make it possible for them to attend the Mission Summit/Biennial.
Q15. If our church is not able to pay the church registration fee, is there any way the individual registration fee can be reduced?
Answer:
The registration fee formula for 2013 has been set to cover the expenses of the three-day event, while keeping costs to individuals as low as possible. The cost to cover expenses in 2013 is $150 per participant. We are asking churches to help us offset and reduce that cost by registering the church. We realize that not every church will be able to do so, or will choose to do so. This will leave some individuals paying the more typical registration fee ($150).
If you are the only person attending the Mission Summit/Biennial from your Church, then registering the church may not make financial sense. However, if more than one person from your church is attending the Mission Summit/Biennial you can get together and calculate the most affordable way to register. By registering the church, you will save money. The more people who attend, the less expensive for everyone.
Q16. How do I book my flight reservations?
Answer:
You may call the ABCUSA travel agent, Travel Leaders at 1.800.798.4081, to check rates and book your flights.
Booking flights through Travel Leaders is beneficial, especially if you are booking roundtrip airport shuttle, because your name will automatically appear on the travel agent manifest and you will not need to provide us with your itinerary under separate cover. You do, however, need to sign up and pay for shuttle either on-line or by using the paper registration form.
Q17. How old do you have to be to participate in the Mission Projects?
Answer:
To participate in the Mission Projects you must be 13 years of age or older. Although, the Christ the Servant Mission Project is open to all ages, but children under the age of 10 years old need to be accompanied by a parent or guardian.
Q18: I'm an active duty military ABCUSA Chaplain and would like to attend the Mission Summit/Biennial in June 2013. What do I need to do to register?
Answer:
Please register at the $35.00 registration fee and encourage your home church to register.
Q19. Who should I contact for more information?
Answer:
Please email [email protected] for more information.
Q20: If I am registering my region, do I list my region’s name or my church name on the registration?
Answer:
List your region name.
Q21: When and where do I register my region for the Mission Summit/ Biennial?
Answer:
Register your region before region staff or region delegates register individually. Register your region under Church/Region Registration 2013.
Q22: If I register at the registration fee of $150.00, because my church hasn’t registered yet, will I get a refund once my church registers?
Answer:
No, if you register at the registration fee of $150.00 you will not receive a refund if your church registers at a later date.
Q23: Who should I contact if I would like to know how many delegates from my church are allowed to attend the Mission Summit/Biennial?
Answer:
Contact your region regarding delegate counts for your church. Region office information can be found HERE.
Q24: What do I do if I need shuttle on days other than what is specified on the registration form?
Answer:
You must forward your shuttle request with your itinerary to Stephanie Heflin at [email protected].
Q25: As the church contact, how will the registrar for the Mission Summit/Biennial know that the individuals that registered as delegates under a particular church have been officially designated as a delegate by that church?
Answer:
If a church would like a list of their delegates that have registered for the Mission Summit/Biennial, they may forward this request to Stephanie Heflin at [email protected].